Lotus Notes R5: Calendaring and Scheduling

Audience

This course is intended for end users that are looking to use the fundamental features of Lotus Notes R5. Participants should have completed Microsoft Windows 98 Fundamentals (Course 71011) Lotus Notes R5: Collecting and Organizing Information (Course 13190) and Lotus Notes R5: Messaging and Working Remotely (Course 13191) or have equivalent knowledge.

Objective

• Display the Lotus Notes R5 calendar and provide access to a calendar.


• Work with appointments and alarms.


• Schedule and manage meetings and resources.


• Integrate the calendar with other Notes applications.

Topics Include

Unit 1: Working with Appointments and Alarms

• Identify the uses of the Lotus Notes R5 calendar.
• Display the Lotus Notes R5 calendar in a specified format.
• Change the duration of intervals between the time slots on each day.
• Change the first day of the week.
• Add an appointment to the Lotus Notes R5 calendar.
• Create a repeating appointment.
• Change the date of an appointment in the Lotus Notes R5 calendar.
• Delete an appointment entry from the Lotus Notes R5 calendar by using the Clear option.
• Add a reminder to the Lotus Notes R5 calendar.
• Set an alarm for a single calendar entry by using the Calendar Entry form.
• Set an alarm for all new calendar entries of a particular type.
• Respond to an active alarm.
• Respond to a missed alarm.
• Cancel an alarm for a calendar entry by disabling the alarm.

Unit 2: Scheduling Meetings

• Create a meeting invitation calendar entry.
• Locate invitee free time for a given criteria.
• Reserve resources for a given Meeting Invitation calendar entry.
• Display the responses of the people invited to a meeting.
• Reschedule a meeting to a new date.
• Specify your free time schedule.
• Provide specific users access to your free time schedule.
• Accept a meeting invitation by using the meeting invitation mail.
• Accept a meeting invitation tentatively by using the meeting invitation mail.
• Propose a change of date for a scheduled meeting by using the meeting invitation mail.
• Delegate a meeting invitation to a specified user by using the meeting invitation mail.
• Automatically accept meeting invitations.

Unit 3: Sharing and Integrating the Calendar

• Set permissions by using the Action Bar to allow other users to read your calendar.
• Set permissions by using the Action Bar to allow other users to manage your calendar.
• Enable simultaneous viewing of the calendar and the Inbox by using the Welcome page.
• Copy the contents from the meeting invitation as a calendar entry.

Duration

8

Minimum Requirements

The CDROM version of this course requires:

• At least a 486DX 33Mhz CPU.
• Microsoft Windows 3.1 or higher and a Microsoft compatible mouse.
• At least 8MB RAM.
• At least VGA graphics capability with a minimum 512K video RAM (1MB video RAM recommended).
• At least a double speed CDROM drive.
• An MPC compliant sound card with attached speakers or headphones is recommended (Currently only the CDROM version supports audio).

• At least a 486DX 33Mhz CPU.
• Microsoft Windows 3.1 or higher and a Microsoft compatible mouse.
• At least 8MB RAM and 22MB available hard disk space or file server space.
• At least VGA graphics capability with a minimum 512K video RAM (1MB video RAM recommended).

Media