Participating Effectively in a Business Meeting

A meeting is a gathering of people to present or exchange information, plan joint activities, make decisions, or carry out actions already agreed upon. Almost every group activity or project requires a meeting, or meetings, of some sort. Knowing how to hold efficient and effective meetings can help make projects successful. In a good meeting, participants' ideas are heard, decisions are made through group discussion and with reasonable speed, and activities are focused on desired results. Good meetings help generate enthusiasm for a project, build skills for future projects, and provide participants with techniques that may benefit them in their future careers. As a chairperson, a secretary, or a group member, it is crucial to your meeting's success to know what your role is during a meeting. By knowing your duties, you can effectively assume one of these roles and help to attain success during your meetings.

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Business professionals who want to develop effective facilitation skills, members of boards or committees, meeting participants, executive assistants, and individuals who want to prepare themselves for a business environment.

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Course Overview|Lesson Overview| - recognize the importance of understanding the role of the chair.|Managing Issues| - manage the discussion of issues, in a business meeting example.| - recognize the techniques for managing the discussion of issues.|Managing People| - use the strategies to manage participants in a simulated business meeting.| - match the strategies for managing people to examples.|Managing Time| - effectively manage time in a simulated business meeting.| - recognize the steps for managing time.|Lesson Overview| - recognize the benefits of understanding the responsibilities of the secretary.|Preparing for the Meeting| - identify the activities that the secretary can perform prior to a meeting.|Taking Minutes| - effectively apply the principles for taking minutes for a simulated business meeting.| - match the principles for taking minutes to their characteristics.|Preparing Minutes for Distribution| - identify the elements required to effectively prepare the minutes of a business meeting for distribution.|Lesson Overview| - recognize the importance of understanding the role of the members.|Paying Attention to Structure| - identify strategies to fulfill the members' role to help keep a meeting on track.|Preparing for Business Meetings| - identify how members should prepare for a business meeting.|Participating in Business Meetings| - apply effective participation guidelines during a simulated meeting.| - identify the strategies that will help group members to actively participate in a business meeting.|

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