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Provided by: Kenvision Techniks Ltd Electronic Records Management CourseBusiness and Management Skills |
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Certificate Program
Provided by Kenvision Techniks Ltd
This is a Records Management course that is conducted by Kenvision Techniks Ltd, a training consultancy based in Nairobi, Kenya.
The training is focused on the fundamental principles of records management. The trainees are introduced to Information Lifecycle concept from the point of view of electronic records. The three main stages of ILM (Active - Semi-active and Inactive) are discussed in order to ground the learners' understanding of Records Management.
With more and more records turning up in electronic format, a proper understanding of basic computer applications is necessary. This course does not shy away from that. Learners will then be introduced to Records Management Standards such as ISO 15489 and Electronic Records Mannagement policy formulation. Other areas that will be introduced include document version control, document sharing, indexing, electronic filing, electronic archiving, digital storage including a comparison between tape storage and Storage Network Architecture (SAN), avoiding technological obsolescence, records held in legacy applications, metadata, file naming convention, fileplan, etc
Related Software Programs or Products: Record Management Applications, Document management management systems, MS Office (Word)
Related Awards, Degrees or Certifications: Certificate in Electronic Records Management at the following levels
Basic
Intermediate and
Advanced
Related Jobs or Careers: Records Managers of, IT / Information Managers, Business Intelligence officers, Business Continuity, Archivists, Web Managers, S
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Electronic Records Management Course
Electronic Records Management (ERM) course provides you a unique opportunity to explore the core areas of Electronic Records Management with so much ease. Some of the aspects covered in this course are:
Business Process and Workflow: Automation of business processes brings forth electronic records such as faxes, digitally signed electronic documents (including contracts of all nature), and signed versions of paper documents. How do you manage them?
Version Control: In ERM you will learn version identification, and embedding of document version within the metadata of the documents to ensure the official record is identified and properly managed.
Records Destruction Process: How do you dispose off electronic records without breaking the law? Which methods are available for carrying out this function? Does the organisation document lifecycle process need to include a legal hold process for suspending the destruction of electronic records and how does the organisation implement it?
Business Continuity Planning (BCP): How does an organisation identify and shield its vital records that are in electronic format from potential disasters? What recovery procedures should be put in place?
Records Retention: How long do you retain an electronic record? Which ones do you retain? What mechanisms do you need to put in place to ensure that the retention program is followed through the organisation? E-discovery: It is not just enough to ensure records have been retained for the correct time period what good is retention if they cannot be found?
Email Management: Email is a critical enterprise tool, and it isn t likely to go away. How then does the organisation manage this resource? Are emails in your org being treated as records? If the system goes down, what measures do you have in place to ensure that critical email functionality is still in place? What are the legal issues surrounding emails? Are they official?
Web 2. 0 and Library 2. 0 Technologies: Blogs, wikis and RSS the exemplary manifestations of what has becomes disruptive technologies- are but realities that information handlers have to content with at the workplace. Being a read/ write web, it has empowered the contemporary user to challenging levels. Tools such as Weblogs, Facebook, Twitter, YouTube, LinkedIn, Myspace, etc. are cases in mind. These and other social networking tools are becoming more pervasive in the workplace than ever before. How is your organisation treating them? Should your organisation just ignore or embrace the technologies and how? How can your organisation use these technologies to remain relevant as well as tap the potential market out there?
Business Process and Workflow: Automation of business processes brings forth electronic records such as faxes, digitally signed electronic documents (including contracts of all nature), and signed versions of paper documents. How do you manage them?
Version Control: In ERM you will learn version identification, and embedding of document version within the metadata of the documents to ensure the official record is identified and properly managed.
Records Destruction Process: How do you dispose off electronic records without breaking the law? Which methods are available for carrying out this function? Does the organisation document lifecycle process need to include a legal hold process for suspending the destruction of electronic records and how does the organisation implement it?
Business Continuity Planning (BCP): How does an organisation identify and shield its vital records that are in electronic format from potential disasters? What recovery procedures should be put in place?
Records Retention: How long do you retain an electronic record? Which ones do you retain? What mechanisms do you need to put in place to ensure that the retention program is followed through the organisation? E-discovery: It is not just enough to ensure records have been retained for the correct time period what good is retention if they cannot be found?
Email Management: Email is a critical enterprise tool, and it isn t likely to go away. How then does the organisation manage this resource? Are emails in your org being treated as records? If the system goes down, what measures do you have in place to ensure that critical email functionality is still in place? What are the legal issues surrounding emails? Are they official?
Web 2. 0 and Library 2. 0 Technologies: Blogs, wikis and RSS the exemplary manifestations of what has becomes disruptive technologies- are but realities that information handlers have to content with at the workplace. Being a read/ write web, it has empowered the contemporary user to challenging levels. Tools such as Weblogs, Facebook, Twitter, YouTube, LinkedIn, Myspace, etc. are cases in mind. These and other social networking tools are becoming more pervasive in the workplace than ever before. How is your organisation treating them? Should your organisation just ignore or embrace the technologies and how? How can your organisation use these technologies to remain relevant as well as tap the potential market out there?
About The Training Provider: Kenvision Techniks Ltd
Kenvision Techniks Ltd - Kenvision Techniks is a consultancy based in Nairobi, Kenya. We are a leading provider and a key trainer of specialist Corporate Information Management, Security Management and Human Resource Information Management.
Our goal is to help professionals and organizations work more intelligently by delivering reliable information and techniques that can be used to benchmark, instigate, develop and...
