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Provided by: CEO Teams Purchase Order Processing in Microsoft Dynamics GP 10.0Accounting and Finance |
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Training
Provided by CEO Teams
The Microsoft DynamicsT GP Purchase Order Processing course explores the details for the purchasing module from how to enter simple purchase orders with minimal to very detailed information based on your own business rules.
You learn to make informed decisions using a variety of comprehensive reports that enable you to negotiate the best prices with your vendors by understanding what products and services your company needs, the right time to order them, and the best vendors. You will learn how Purchase Order transactions integrate with the Microsoft Dynamics GP Inventory Control, General Ledger, Payables Management, Sales Order Processing, and Fixed Assets modules.
You use the automatic Purchase Order Generator to warn you when inventory quantities are running and allow your business to take a proactive role to order new items.
You learn how to enter receipts, track open orders, override unit costs, and receive quantities larger than original purchase orders. You discuss Standard Purchase Orders, Drop-Ship Purchase Orders, and Blanket Purchase Orders and how each of these can benefit your business needs. This class discusses topics such as how an item's receipt unit of measure can differ from an item's stocking unit of measure and how the receipt can automatically be converted to the stocking unit measures, so that inventory is accurately updated. You will also cover how to set up Vendor defaults, such as shipping addresses, accounts and sub accounts to be used on new Purchase Orders, which allows you to create Purchase Orders and Receipts with a minimum amount of manual data entry.
You learn about Purchase order commitments in which you may "commit" a purchase order to a Back Order document in the Sales Order Processing Module.
Related Software Programs or Products: Microsoft Dynamics GP
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Purchase Order Processing in Microsoft Dynamics GP 10.0
Chapter 1: Overview & Setup
This chapter introduces you to the Purchase Order Processing module of the Microsoft Dynamics GP product and training course, and the screens and processes that are used to complete the accounting cycle in Purchasing.
You see the core processes that are used in the Purchasing module. You are introduced to each step in the accounting cycle, you briefly discuss its purpose and primary features, and you will focus on its function in the accounting cycle
This chapter helps you understand the defaults and user options defined in the Purchase Order Processing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window.
Main Topics
Course Description
Module Overview
Procedures for Processing Purchase Orders
Purchasing Procedures
User Defined Fields
Landed Cost Setup
Purchase Order Generator Setup
Labs
Purchase Order Processing Setup
After completing this chapter, students should be able to:
Understand the goals of this course
Use the set windows to "personalize" Purchase Order Processing for your business
Set up Purchase Order Generator
Set up Landed Costs
Chapter 2: Entering Purchase Orders
This chapter discusses the process of entering purchase orders. You see the types of purchase orders available and the steps for processing each of the different types. We also print purchase orders in this chapter
Main Topics
Purchase Order Entry
Linking Purchase Orders to Sales Orders
Procedures for Entering Returns
Drop-Ship Orders
Printing Purchase Orders
Blanket Purchase Orders
Labs
New Purchase Order
New Purchase Order with Link to Sales Order Processing
New Drop-ship Purchase Order
Blanket Purchase Order
After completing this chapter, students should be able to:
Enter purchase orders and record the receipt of shipments and invoices
Enter landed costs
Print purchase orders
Chapter 3: Entering Shipments
You will learn the process of entering receipts against purchase orders. You see the affect on other modules that integrate with Purchasing, when receipts are entered.
Main Topics
Receivings Entry
Shipment line item matching
Applying Landed Costs
Posting Receipts
Labs
New Shipment/ Invoice with Additional Item
Received Shipment
New Purchase Order with Multiple Shipments
Landed Costs
After Completing this chapter, students should be able to:
Post shipment receipt transactions
Chapter 4: Purchase Invoice Entry, Returns. and Automatic Purchase Order Generator
You will learn the process of entering invoices against purchase orders. You see the affect on other modules that integrate with Purchasing, when invoices are entered.
This chapter examines the options available for returning shipments to a vendor. It also discuss how to set up a replenishment method to automatically generate purchase order when inventory items are running low.
Main Topics
New Invoice
New Invoice for Drop Ship Purchase Order
Purchase Order Generator
Returns
Labs
New Invoice
New Invoice for drop-ship purchase order
New Purchase Order with Multiple Shipments
Cost Differences
Purchase Order Generator
After completing this chapter, students should be able to:
Post Invoice transactions
Enter and Post Return documents
Generate automatic purchase orders
Chapter 5: Editing and Removing Records
This chapter examines the options available for editing, deleting, and voiding purchase orders existing in the system. You review the inquiry screens that are provided to assist you in making informed purchasing decisions and to track purchasing data. You see the process for replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.
Main Topics
Deleting and Voiding Purchase Orders
Editing Purchase Orders
Reconciling Purchase Orders
Purchase Order Inquiries
After completing this chapter, students should be able
to:
Delete and void purchase orders, shipments and invoice receipts
Edit purchase order statuses
Remove completed purchase orders
Remove historical data
Conclusion
In this chapter you review the key points covered in this course.
Main Topics
There are multiple types of purchase orders in Microsoft Dynamics GP. The Standard purchase order is used when you will be receiving the items to your location. The Drop Ship purchase order is used when the vendor will be shipping the items directly to the customer site. The blanket purchase order and the drop-ship purchase order are used for recurring purchases that use a delivery schedule.
You can choose to receive items without a purchase order when necessary. This is a setting on the Purchase Order Processing Setup window.
Receipt and invoice transactions can be recorded separately, or in one step to match your business procedures.
The ability to auto-receive and auto-invoice speeds data entry and ensures accuracy.
Landed Costs allow you to apply a mark-up factor to receipts for such things as freight and duty to be included in the item's cost.
The PO Generator in conjunction with the Order Point Quantity for an item to determine if a purchase is required. If the supply of an item is less than its demand plus the order point quantity, a purchase will be suggested.
In the PO Generator will select the vendor based on the Primary Vendor assigned to the item, the vendor with the lowest cost or the vendor with the shortest lead time.
Purchase Price Variances will be identified when the actual invoice cost differs from the purchase order or standard cost.
You can commit purchase order line items to backordered sales line items by clicking the Sales Commitment button on the Purchase Order Entry window.
Inquiries allow you to zoom back to purchase orders and receipts to view them as they were originally entered into the system.
Reports like Expected Shipments and Received/ Not Invoiced can help you to manage your purchasing processes.
Appendix A: Job Aids
This appendix discusses the general workflow of purchase order processing starting with entering a purchase order. It outlines how posting and saving documents in Purchase Order Processing affects other modules in Microsoft Dynamics GP. It provides students with a checkist to use while getting started in Purchase Order processing. It provides students with common reports used in Purchase Order Processing.
Main Topics
To provide students with the general workflow and integration of the Purchase Order Processing module
Creating Objects
To provide students with a checkist to use while getting started in Purchase Order processing
To provide students with common reports used in Purchase Order Processing
After completing this module, students will be able to:
Understand the general process and worlflow used in the Purchase Order Processing module
Appendix B: Case Study
This case study is a comprehensive lab used to reinforce the learning that has occurred throughout the Purchase Order Processing class.
Main Topics
Purchase Order Processing Setup
Purchase Order Processing Document Entry
Printing Purchase Order Documents
After completing this module, students will be able to:
Understand the necessary processes to set up and manage their Purchase Order Processing module.
Have more confidence in their ability to use Purchase Order Processing in their company.
Appendix C: Purchase Order Enhancements
This appendix contains descriptions and benefits associated with Purchase Order Approvals and Purchase Order Commitments. The following lists the main topics covered:
Main Topics
Setting up Purchase Order Approvals with security and value restrictions.
Setting up and tracking commitments against budgets either by period, year-to-date or on an annual basis.
After completing this module, students will be able to:
Set up approvals for each user
Track commitments for financial reporting
This chapter introduces you to the Purchase Order Processing module of the Microsoft Dynamics GP product and training course, and the screens and processes that are used to complete the accounting cycle in Purchasing.
You see the core processes that are used in the Purchasing module. You are introduced to each step in the accounting cycle, you briefly discuss its purpose and primary features, and you will focus on its function in the accounting cycle
This chapter helps you understand the defaults and user options defined in the Purchase Order Processing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window.
Main Topics
Course Description
Module Overview
Procedures for Processing Purchase Orders
Purchasing Procedures
User Defined Fields
Landed Cost Setup
Purchase Order Generator Setup
Labs
Purchase Order Processing Setup
After completing this chapter, students should be able to:
Understand the goals of this course
Use the set windows to "personalize" Purchase Order Processing for your business
Set up Purchase Order Generator
Set up Landed Costs
Chapter 2: Entering Purchase Orders
This chapter discusses the process of entering purchase orders. You see the types of purchase orders available and the steps for processing each of the different types. We also print purchase orders in this chapter
Main Topics
Purchase Order Entry
Linking Purchase Orders to Sales Orders
Procedures for Entering Returns
Drop-Ship Orders
Printing Purchase Orders
Blanket Purchase Orders
Labs
New Purchase Order
New Purchase Order with Link to Sales Order Processing
New Drop-ship Purchase Order
Blanket Purchase Order
After completing this chapter, students should be able to:
Enter purchase orders and record the receipt of shipments and invoices
Enter landed costs
Print purchase orders
Chapter 3: Entering Shipments
You will learn the process of entering receipts against purchase orders. You see the affect on other modules that integrate with Purchasing, when receipts are entered.
Main Topics
Receivings Entry
Shipment line item matching
Applying Landed Costs
Posting Receipts
Labs
New Shipment/ Invoice with Additional Item
Received Shipment
New Purchase Order with Multiple Shipments
Landed Costs
After Completing this chapter, students should be able to:
Post shipment receipt transactions
Chapter 4: Purchase Invoice Entry, Returns. and Automatic Purchase Order Generator
You will learn the process of entering invoices against purchase orders. You see the affect on other modules that integrate with Purchasing, when invoices are entered.
This chapter examines the options available for returning shipments to a vendor. It also discuss how to set up a replenishment method to automatically generate purchase order when inventory items are running low.
Main Topics
New Invoice
New Invoice for Drop Ship Purchase Order
Purchase Order Generator
Returns
Labs
New Invoice
New Invoice for drop-ship purchase order
New Purchase Order with Multiple Shipments
Cost Differences
Purchase Order Generator
After completing this chapter, students should be able to:
Post Invoice transactions
Enter and Post Return documents
Generate automatic purchase orders
Chapter 5: Editing and Removing Records
This chapter examines the options available for editing, deleting, and voiding purchase orders existing in the system. You review the inquiry screens that are provided to assist you in making informed purchasing decisions and to track purchasing data. You see the process for replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.
Main Topics
Deleting and Voiding Purchase Orders
Editing Purchase Orders
Reconciling Purchase Orders
Purchase Order Inquiries
After completing this chapter, students should be able
to:
Delete and void purchase orders, shipments and invoice receipts
Edit purchase order statuses
Remove completed purchase orders
Remove historical data
Conclusion
In this chapter you review the key points covered in this course.
Main Topics
There are multiple types of purchase orders in Microsoft Dynamics GP. The Standard purchase order is used when you will be receiving the items to your location. The Drop Ship purchase order is used when the vendor will be shipping the items directly to the customer site. The blanket purchase order and the drop-ship purchase order are used for recurring purchases that use a delivery schedule.
You can choose to receive items without a purchase order when necessary. This is a setting on the Purchase Order Processing Setup window.
Receipt and invoice transactions can be recorded separately, or in one step to match your business procedures.
The ability to auto-receive and auto-invoice speeds data entry and ensures accuracy.
Landed Costs allow you to apply a mark-up factor to receipts for such things as freight and duty to be included in the item's cost.
The PO Generator in conjunction with the Order Point Quantity for an item to determine if a purchase is required. If the supply of an item is less than its demand plus the order point quantity, a purchase will be suggested.
In the PO Generator will select the vendor based on the Primary Vendor assigned to the item, the vendor with the lowest cost or the vendor with the shortest lead time.
Purchase Price Variances will be identified when the actual invoice cost differs from the purchase order or standard cost.
You can commit purchase order line items to backordered sales line items by clicking the Sales Commitment button on the Purchase Order Entry window.
Inquiries allow you to zoom back to purchase orders and receipts to view them as they were originally entered into the system.
Reports like Expected Shipments and Received/ Not Invoiced can help you to manage your purchasing processes.
Appendix A: Job Aids
This appendix discusses the general workflow of purchase order processing starting with entering a purchase order. It outlines how posting and saving documents in Purchase Order Processing affects other modules in Microsoft Dynamics GP. It provides students with a checkist to use while getting started in Purchase Order processing. It provides students with common reports used in Purchase Order Processing.
Main Topics
To provide students with the general workflow and integration of the Purchase Order Processing module
Creating Objects
To provide students with a checkist to use while getting started in Purchase Order processing
To provide students with common reports used in Purchase Order Processing
After completing this module, students will be able to:
Understand the general process and worlflow used in the Purchase Order Processing module
Appendix B: Case Study
This case study is a comprehensive lab used to reinforce the learning that has occurred throughout the Purchase Order Processing class.
Main Topics
Purchase Order Processing Setup
Purchase Order Processing Document Entry
Printing Purchase Order Documents
After completing this module, students will be able to:
Understand the necessary processes to set up and manage their Purchase Order Processing module.
Have more confidence in their ability to use Purchase Order Processing in their company.
Appendix C: Purchase Order Enhancements
This appendix contains descriptions and benefits associated with Purchase Order Approvals and Purchase Order Commitments. The following lists the main topics covered:
Main Topics
Setting up Purchase Order Approvals with security and value restrictions.
Setting up and tracking commitments against budgets either by period, year-to-date or on an annual basis.
After completing this module, students will be able to:
Set up approvals for each user
Track commitments for financial reporting
About The Training Provider: CEO Teams
CEO Teams - CEO Teams is a technology consulting firm focused on providing the SMB market with exceptional consulting and managed services. Founded in 2001, CEO Teams is a Microsoft Certified Partner. The company delivers value-added services in the areas of Enterprise Resource Planning, Disaster Recovery, Network & Systems Management, Security & Privacy, Technical Support, and Training. CEO Teams is...
