CERTIFICATION IN DOCUMENT CONTROL

Training, Instruction and Documentation

Kenvision Techniks Ltd
CERTIFICATION IN DOCUMENT CONTROL
PART I: INTRODUCTION TO DOCUMENT CONTROL
&
PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL
VENUE: Sunstar HOTEL, NAIROBI
DATE: 20TH MARCH-24TH MARCH, 2017
FEE: USD 450 EXCLUSIVE OF 16% V. A. T (Tuition + Materials + Meals)
(Guarantees you TWO courses (parts) for price of one!!)
HOST: KENVISION TECHNIKS LTD
Web site: www. kenvisiontechniks. com
Email: training@kenvisiontechniks. com
Mobile: 0725579251 | 0731983372
PART I: INTRODUCTION TO DOCUMENT CONTROL
AIM:: Understand the value of your document control activities and apply best practices to develop a robust document control framework
Capitalize on our expert knowledge to understand key issues:
OVERSEE the issues and challenges faced by document controllers in regulated industries.
RECOGNISE the key components of an excellent document control programme
UNDERSTAND how to resolve issues using document control best practice methodology
IDENTIFY different types of risks facing regulated industries and understand how to reduce risk through good practice
EXAMINE carefully selected case studies to understand how poor document control contributes to failures and accidents
ACQUIRE practical tools and techniques to reduce the risk of improvement failure
DISCUSS the most common reasons for poor document control and how to improve the process
PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL
Aim:: Discover the best practice methodologies needed to implement effective document control systems
Capitalize on our expert knowledge to understand key issues:
BUILD on your learning and experience to resolve issues using document control best practice methodology
IDENTIFY the key components required to implement an effective document control system
EXAMINE carefully selected case studies to understand the risks and impact of poor document control
ACQUIRE practical tools and techniques to start your own document control improvement plan
ENABLE the accuracy of data and metadata through the use of data quality control, quality assurance and audit procedures
DISCUSS the most common reasons for poor implementation of document control and how to build your own successful plan
UNDERSTAND the impact of international standards on document control
INTRODUCE the even bigger concepts of content and information management
Related Awards, Degrees or Certifications: Certificate in Document Control
Related Jobs or Careers: Document Specialists, Document Controllers, Document Controllers:- who would benefit from an appreciation of the bigger pictur
This is primarily ilt training
workshop / seminarThis is a workshop seminar
train the trainerThis may be appropriate for train the trainer situations
computer labComputer Lab Work
group study and discussionThis class may involve group study
coursewareCourseware may be available for purchase
instructor led trainingThis class may be available at a classroom in KAHAWA SUKARI, NAIROBI, KENYA, or at one of these training facilities: Mombasa, Mombasa County, Nairobi, Nairobi,
Course Level:basic through advanced
Duration:5 days
Training Presented in:English
Certificate Program Provided by Kenvision Techniks Ltd
CERTIFICATION IN DOCUMENT CONTROL
Workshop overview
The importance of effective document control within regulated industries is widely underestimated, yet in many cases it can be the critical factor determining success or failure of a company initiative. This exponential data growth, and increasing methods of capturing and communicating information, presents a considerable challenge for companies to develop good document control frameworks and remain competitive in the marketplace.
This workshop has been designed to help Records Managers and other company staff recognise the importance of document control and understand the issues and challenges of controlling documents in regulated environments.
With time-proven methodologies and techniques, the course facilitator, Mr. Solomon Kaminda, will help the delegates understand the key document control issues and introduce methods to improve the key processes.
The course will also highlight the different types of risks facing regulated industries and provide guidance on mitigating those risks though effective document control.
This workshop is highly practical and informative. It introduces a number of methods and techniques that could form the basis of the delegates own document control activities. It also provides case histories and access to the experience of one of the leading experts in this field.
Why should you attend?
This workshop introduces the fundamentals of document control good practice. After introducing the basic concept of document control, the workshop develops the concepts, discusses the risks, issues and requirements for an effective system and ways to improve the current document control processes within your organisation.
At the end of this workshop, delegates will leave with a thorough understanding of the need and concepts of document control and how to create document control processes that can impact the successful management and operation of an effective asset rich environment.
Who should attend?
Attendance at this workshop would be ideal for:
New starters:- who need to gain a clear understanding of the need, benefits and method of document control process and procedures.
Members of project teams:- who require access to controlled documents.
Any employee:- who would benefit from a greater understanding of the impact of document control, the part they play in the existing document control process and the benefits of implementing effective document control.
Programme schedule
DAY ONE
Issues and challenges
This section provides an overview of the issues and challenges faced by document controllers in regulated industries, as well as outlining the aims and objectives for the workshop.
Introduction to terms and definitions
Document control in regulated industries
Case studies of poor document control across regulated industries
The risks and consequences of poor document control
Document and Records Management
This section introduces all of the key components of a records management programme, including:
Physical and electronic document management
Classification schemes and file plans
Retention and disposal schedules
Vital records and business continuity
Electronic records management
Storage options
What needs to be controlled
This section introduces the critical components of document control. Key topics covered:
Version control
Document numbering
Impact of external authorities and regulations
Introduction to ISO 9001 quality system
DAY TWO
Managing deliverables This section identifies the key components and deliverables of document control including:
Document control manual
Master document register
Master documents
Standards and work instructions
Distribution matrix
Transmittals
Version numbering
What help can you get?
This section highlights the different forms of help and advice you can get when you are starting off in document control.
Industry specific standards
Subject specific standards
Benchmarking
Professional associations and societies
Qualifications
Making improvements: This section considers key improvement issues and discusses the techniques to address them. Key topics include:
Promoting Improvements
Putting together an improvement plan
Maturity models
Change management
DAY THREE
Standards and procedures
This section highlights the type of standards and procedures that are needed within an effective document control framework including:
Writing effective standards
Different styles of standards
Implementing standards
Sustaining compliance
Problems, failures, solutions and improvements
This section will consider why document control activities do not achieve the impact and success they could do and the activities that can be deployed to avoid the major pitfalls. Key topics to be covered include:
Why improvements fail
Establishing document control
Building a governance plan
PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL
Aim:
Discover the best practice methodologies needed to implement effective document control systems
Capitalize on our expert knowledge to understand key issues:
BUILD on your learning and experience to resolve issues using document control best practice methodology
IDENTIFY the key components required to implement an effective document control system
EXAMINE carefully selected case studies to understand the risks and impact of poor document control
ACQUIRE practical tools and techniques to start your own document control improvement plan
ENABLE the accuracy of data and metadata through the use of data quality control, quality assurance and audit procedures
DISCUSS the most common reasons for poor implementation of document control and how to build your own successful plan
UNDERSTAND the impact of international standards on document control
INTRODUCE the even bigger concepts of content and information management
Workshop overview
The importance of effective document control within regulated industries is widely underestimated, yet in many cases it can be the critical factor determining success or failure of a company initiative.
This workshop assumes an understanding of the basic concepts of document control and develops the requirements to help Records Managers and other staff improve the control of critical documents across the organisation.
With time-proven methodologies and techniques, the course facilitator, Mr. Solomon Kaminda, will help the delegates understand and implement key document control methods and improvement plans, and understand the impact of wider information management issues.
Delegates will also be introduced to the use of Data Quality Control, Quality Assurance and Audit Procedures. This workshop is highly Practical, Informative and also provides Case Histories and access to the Experience of one of the leading experts in this field.
Why should you attend?
This workshop develops the concepts identified in the introduction to document control course and identifies ways to implement effective document control processes within your organisation.
Delegates will also be introduced to some of the wider issues that can impact the levels of success, when operating document control systems and approaches.
At the end of this workshop, delegates will leave with a thorough understanding of how to create document control processes and make improvements. They will also have some appreciation of the wider concepts and issues that can impact the successful implementation and delivery of an effective document control environment.
Who should attend?
Attendance at this workshop would be ideal for:
Document Controllers:- who would benefit from an appreciation of the bigger picture
Members of IM teams:- who contribute to the design of document control systems
Any employee:- who requires a deeper understanding of the impact of document control process on the wider asset information management processes.
Programme schedule
DAY FOUR
Aims and objectives
This section builds on previous learning and provides a brief summary of the issues and challenges faced by document controllers in regulated industries.
Issues and challenges
Document and records management
What needs to be controlled
Managing deliverables
What help can you get
Making improvements
This section considers key improvement issues and discusses the techniques to address them. Key topics include:
Promoting improvements
Putting together an improvement plan
Writing a business case
Components of a business case
Maturity models
Problems, failures, solutions and improvements:
This section will consider why document control activities do not achieve the impact and success they could do and the activities that can be deployed to avoid the major pitfalls. Key topics to be covered include:
Why improvements fail
Establishing document control
Building a governance plan
DAY FIVE
Data quality
This section introduces the concepts of data quality, the use of data quality control, quality assurance and audit procedures.
Assessing assurance
This section will outline some of the methods and best practice that can be put in place to monitor compliance to the document control standards and requirements. These include:
SLAs
Audits
Automated checking
Managing compliance
Reporting progress and success
This section identifies the different ways that compliance and service can be measured and reported. Key topics to be covered include:
KPIs
Balanced scorecards
Dashboards
DAY SIX
Integration with PAS55
This section introduces the strategic concepts of asset management and describes how effective document control supports PAS55. Key topics to be covered include:
Introduction to PAS55
The key role of asset information
Developing an asset information strategy
Putting it all together
This section takes time to broaden the scope and look at the even bigger information management issues, to introduce some of the other critical components of an information management strategy that can impact on document control activity. Key topics to be covered in this section include:
Information systems
Enterprise architecture
Information risk
Information security
Information governance
About The Training Provider: Kenvision Techniks Ltd
Kenvision Techniks Ltd - Kenvision Techniks is a consultancy based in Nairobi, Kenya. We are a leading provider and a key trainer of specialist Corporate Information Management, Security Management and Human Resource Information Management. Our goal is to help professionals and organizations work more intelligently by delivering reliable information and techniques that can be used to benchmark, instigate, develop...
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